Policy KF Community Use of School Facilities

File: KF

Community Use of School Facilities

It is the Board’s policy to make district buildings and facilities available to the community when not in use for regular school classes, school programs, activities and events and other activities sponsored by a staff member that are a regular part of such use does not interfere with the school program.

Eligible organizations

Organizations connected with and promoting recognized school functions may use the buildings without charge.

The following priorities shall apply when scheduling community use of school facilities:

  1. Use for charitable purposes of general community interest.
  1. Use for non-commercial student-related groups whose membership is composed primarily of those attending school in the district and any other group intended to serve youth under the age of 21 listed in Title 36 of the U.S. Code (i.e. the Boy Scouts of America, Big Sisters of America, Boys and Girls Clubs of America, Future Farmers of America, Girl Scouts of America, Little League Baseball Inc., etc.). Such groups shall be under the direct supervision of school personnel, parents or other responsible adults who are serving as counselors, advisors or leaders of such groups.

  1. Use for non-commercial community groups, primarily adults (i.e. adult educational classes, groups of citizens that may be organized for social events, etc.).

  1. Use by business or commercial organizations.

Whenever a community group is permitted to use a school or other facility, at least one district employee must be on hand, paid for by the organization, when in the opinion of the superintendent it is necessary to supervise the individuals and protect school property. The number of paid employees shall depend on the type of service, number to be served and number of volunteer helpers.

Whenever a cafeteria is used, it shall be under the supervision of a school employee. The group using the facility shall reimburse the district for the salary of the employee.

No school building or facility shall be denied for any purpose which could result in picketing, rioting, disturbing the peace or damage to property or for any purpose prohibited by law. The use of school facilities shall be denied when the building is closed for repairs, decorating or cleaning purposes.

Rental charges and approval of use

Specific regulations for scheduling outside uses of school facilities shall be drawn up by the superintendent and approved by the Board. Fees for the use of school facilities shall be determined by the superintendent or designee based upon the rental charges and personnel fees approved by the Board.

All rentals of school facilities shall be approved by the superintendent or designee on the basis of this policy and its accompanying regulations. Any special requests or exception to policy and/or regulations must be approved by the Board.

Any individual, group or organization using school property as provided under this policy shall hold the Board of Education, individual Board members and all district officers, agents and employees free and harmless from any loss, damage, liability, cost or expense that may arise during or be in any way caused by such use or occupancy. When using school facilities, organizations may be required to furnish satisfactory liability insurance protection.

Adopted: prior to 1970

Revised: November 14, 1978

Revised: December 14, 1993

Revised: August 20, 2002

Revised: August 9, 2005

Revised: September 23, 2014

LEGAL REFS.: 20 U.S.C. 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001)

C.R.S. 22-32-110 (10)(f)

CROSS REF.: JJA-2, Student Organizations – Open Forum

Huerfano School District Re-1, Walsenburg, Colorado