Policy EFC Free and Reduced-Price Food Services File: EFC
School Meal Payments
The district is committed to ensuring that all students receive the nutrition they need to engage in active learning during the school day. In accordance with applicable federal guidance from the United States Department of Agriculture (USDA), this policy is intended to serve the purposes of meeting student needs, minimizing the identification of students with insufficient funds to pay for school meals and maintaining the fiscal integrity of the district’s school food service account.
The intent of this policy is to establish uniform meal account procedures throughout the Huerfano School District. The provisions of this policy pertain to student accounts, faculty accounts, and guest/visitor purchases.
Student meal accounts and meal charges
Student meal accounts shall be established by the district.
Huerfano School District RE-1 is a proud participant in The National School Lunch Program (NSLP). All Huerfano RE-1 students are provided a free meal for both breakfast and lunch. Students are eligible to purchase secondary meals or a la carte items.
Parents will be encouraged to pre-pay for students paying for secondary meals or a la carte items. The district shall ensure that parents have access to at least one no-cost method of paying for meal services, such as the ability to pay in person. Students will be permitted to pay for meals and/or add funds to student accounts on the day of service. Funds may be added to an account at the front office, with cash or check made payable to the school. At the time funds are distributed into student accounts, parents will be permitted to limit the amount of funds that a student may use daily, including for á la carte purchases.
All school cafeterias possess computerized point of sale/cash registers that maintain records of all monies deposited, transactions, and current balances. Said records are available by setting up a parent access account in the district’s PowerSchool system or by speaking with the school’s campus secretary.
All students will pay for secondary meals and a la carte items at the district’s published rates. Students paying for secondary meals or a la carte items and who do not have money in their account or in hand to cover the cost of a meal at the time of service are not permitted to charge meals and shall not receive secondary meals or a la carte items. At no time may a student’s account balance fall below zero.
A meal account balance remains with the student until the student is no longer enrolled in the district. Withdrawing or graduating students may submit a written request to the campus secretary for a refund of any remaining funds or the transfer of funds into a sibling’s account. All refunds must be requested within 6 months of withdrawal or graduation. Unclaimed funds will then become property of the Huerfano School District RE-1.
Guest and Visitor meals
Meals and a la carte items may be purchased at the district’s published rate through the front office with cash or check made payable to the school.
Faculty meal accounts and meal charges
Meals and a la carte items may be purchased at the district’s published rate. Faculty may charge a maximum of four (4) meals. At no time may a faculty member’s account balance exceed -13.00. All negative balances must be paid in full by the 20th of each month. All faculty must maintain a zero or positive balance after May 10th so that the district may finalize year end Food Service accounting. Any remaining funds will be carried over to the next year.
Notification of negative balances
Notification of a negative balance on a faculty account will be provided each Monday and on the 19th of each month by email to the faculty member’s district email address. Payments and deposits to faculty accounts can be made through the front office with cash or check made payable to the school.
Collection of meal charge debt
For faculty with delinquent meal charges, the following process will be used to collect debt:
Notices of negative balances emailed on Mondays and the 19th of each month, second emails will be sent on the 23th of each month if balance is still owed. At years end an email will be sent on May 5th to faculty that have yet to clear their accounts. Faculty members will need to have a positive or zero balance at the time of their yearend sign out procedure at the campus. Any negative balances remaining on May 10th for certified staff and substitutes will be withheld from May paychecks. Any negative balances for professional staff as of June 1 will be withheld from June paycheck.
The district shall notify students and their parents about this policy at the beginning of each school year. Notification shall also be provided to those students who transfer into the district during the school year. Information about this policy may also be included in student handbooks, student enrollment or registration packets and/or back-to-school packets and posted on district and school websites.
This policy will also be communicated to campus staff and district-level staff responsible for this policy’s enforcement, such as school staff responsible for collecting payment for meals at the point of service, staff involved in notifying faculty of low or negative balances, and staff involved in enforcing any other aspects of this policy.
Adopted: December 14, 1993
Reviewed: August 9, 2005
Revised: September 23, 2014
Revised: July 11, 2017
LEGAL REF.: USDA Guidance SP 46-2016 (requires written policy regarding unpaid meal charges)
LEGAL REFS.: 42 U.S.C. 1751 et seq. (National School Lunch Act)
C.R.S. 22-82.7-101 et seq. (Start Smart Nutrition Program provides funding to eliminate amount students who qualify for reduced price meals pay in school breakfast program)
C.R.S. 22-82.9-101 et seq. (Child Nutrition School Lunch Protection Program provides funding to eliminate amount students in preschool through second grade pay for school lunch program, if they qualify for reduced price meals)
CROSS REF.: EF, Food Services
Huerfano School District Re-1, Walsenburg, Colorado